Administration Officer / Operations Coordinator

Administration Officer / Operations Coordinator

·         Full time permanent role / Melbourne CBD location

·         Property sector

·         Immediate start available

·         Contribute to the betterment of people’s lives

Our client is one of Australia’s largest providers of accommodation villages. Each one of their villages is immaculately presented and maintained and delivers a range of lifestyle options to all residents. They have an enviable reputation in the industry and are a well-established, large company. Committed to providing housing, facilities and services that enable residents to enjoy a comfortable lifestyle, they offer an extensive range of property options across Australia from which to choose. 

This role represents a wonderful opportunity to join a friendly and helpful team in the corporate office.  Reporting directly to the Operations Manager, your work will be busy with loads of variety and there is significant opportunity for career progression within the organisation due to continued growth.

Your primary duties will include:

·         Completion of statutory meeting notices

·         Tracking of resident correspondence

·         Management of resident files

·         General correspondence (verbal dictaphone & written)

·         Management of General Operations files

·         Annual leave tracking

·         Tracking of timely payments of nominated accounts with Village Managers

·         Preparation, collation and distribution of AGM documentation

·         Coordination and managing of service provider contracts

·         Printing and collation of monthly operations reports

To be considered for this role you will:

·         Have a minimum of 3 years’ experience in a similar position

·         Have experience in handling confidential material

·         Be competent in using Microsoft office suite (Word, Excel and Outlook)

·         Be able to use research tools such as the internet and RP Data

·         Be highly organised with the ability to coordinate your own activities

·         Have effective time management skills

·         Be a team player

·         Have exceptional communication skills

·         Be able to think on your feet

·         Be proactive, mature, assertive

·         Have a desire to understand company principles & values

·         Be positive and have an enthusiastic attitude

·         Have excellent verbal & written skills

·         Have a professional attitude at all times