LB10861-3906280

Sales & Customer Service Administrator
  • Attractive Salary Package plus annual bonuses
  • Newly created role you can make your own!
  • Immediate start available

About the Employer
Our client is passionate about Branding, which is why they specialise in providing their clients with eye catching bespoke products that assist their business to make an impact when they go to market.  Being specialists in the flexible packaging and self-adhesive label market, they are proudly Australian owned, with their products manufactured locally. 
  
About the Role:
Due to continued business success, they now have a newly created opportunity available for an experienced Sales Administrator, who has excellent attention to detail and fantastic customer service skills.  You will be assisting the sales team with inbound enquiries, processing orders and providing general customer support and sales administration functions.  You will be working within a supportive company, providing a unique product and service to their loyal customers.
  
Benefits:

  • Work with a company that respects, supports and rewards their staff
  • Highly successful Australian owned and operated business
  • Opportunity to make your mark

Duties:

  • Processing & updating customer orders, documentation and follow-up
  • Meeting KPI’s and providing a high level of work standards
  • Processing customer invoices and payments 
  • Liaising with our sales teams to maintain and grow sales
  • Outbound calls to existing and prospective clients

Skills and Experience:

  • Sound knowledge of MS Office and CRM systems
  • Strong customer service skills & attention to detail
  • Previous experience in Sales Support Administration
  • Excellent communication and time management skills
  • Be proactive and results driven with the ability to work independently
  • A desire to learn and take on challenges
  • Ability to prioritise workloads and work under pressure

Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID: LB10861/1.0


 

vvk10874/1-3909474

  

Admin Assistant

    

  • Salary range $50k to $60k + super + benefits
  • Location – West of Melb CBD
  • Annual reviews
  • On-site parking (no public transport)
  • Friendly/Supportive team

    
About the Employer
This national business has been operating for more than 30 years.  They’ve established themselves as a leader in their field and are expanding.  Supplying, installing and maintaining commercial cleaning/hygiene products is what they excel at.
  
About the Role
Due to expansion, they now have a need for an experienced Admin Assistant to be the “right hand” to the Warehouse Manager in their Victoria facility.  Make this newly created position your own.  Both the Warehouse Manager and the National Warehouse Manager will appreciate your assistance. 
  
What’s in it for you  

  • Friendly/supportive team
  • Polo shirts provided
  • On-site parking
  • Hours up for discussion
  • Ongoing training and professional development  

Duties

  • Assist the Warehouse Manager to ensure Operations run smoothly
  • Be the first point of contact for all other states
  • Admin and data entry tasks
  • Customer Service tasks

     
Skills and Experience

  • Previous admin assistant experience
  • Data Entry and/or accounts experience
  • Excellent communication skills
  • Attention to Detail
  • Team Player
  • Own transport required – no public transport close

  
  

All applications are reviewed.
Please note only candidates that meet our client’s selection criteria will be contacted.

  
Job ID: VVK10874/1
 

NC10832J/1.0-3905576

  

  • A leading and successful building restoration company
  • A business who believes in work flexibility
  • Career progression with ongoing training

  
About the Employer
Our client is a Building Restoration company who was formed in 2007 by two successful partners. They provide building solutions to insurance companies nationally, providing comprehensive range of services, tradespeople, and specialists who can undertake minor repairs, emergency works, commercial and residential repairs.
  
About the Role:
This role reports directly to the Operations Manager and will be responsible for providing administrative help and support to the administration team and wider business. You may be looking to start your career in administration or have some experience, this role will provide training and mentoring and see you assist with administration duties to support the team and wider business as a whole. You will have strong attention to detail with the ability to work with different personalities within the trades business.
  
Benefits:

  • Join a young fun and vibrant team
  • Attractive salary package
  • A role that offers a flexible working environment
  • Training and Mentoring as you start your career in Administration

Duties:

  • Provide support to the administration team and wider business
  • Assist with any ad hoc administrative duties and provide support with accounts and to the more senior administration team
  • Assisting with entering job registrations onto the CRM within SLA requirements as well as updating as required
  • Customer liaison to gain further information for the team and to schedule in site attendance
  • Assisting with the review and editing the site reports
  • Assistance with Reporting / Site Documentation management
  • General administration duties and office administration such as stationary and office stock supplies. 

Skills and Experience:

  • Administration and Support experience desirable but not essential
  • Strong attention to detail
  • Ability to communicate on all levels with builders, estimators, contractors and customers
  • Willingness to learn and grow within the business
  • Experience with MS Office and ability to learn CRM
  • Excellent verbal and written communication skills

  
Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID: NC10832J/1.0

VP10844/01-3909082

  • Own the role
  • Fast track your career into management role
  • Long term stable career

About the Employer
  
My client is a boutique Chartered Accounting Practice & includes a strong Financial Planning division. The firm as been established for over 22 years on the city fringe near Melbourne University with 21 staff, 4 working offshore.   
  
Their team is passionate about being the very best in everything they do and motivating clients to achieve their lifetime financial goals. This is demonstrated by various awards won over past years, the latest this year, being Practice of the Year Award for our Financial Planning Division.

About the Role
  
This is an exciting opportunity for you to join our growing Chartered Accounting & Financial Planning firm. The role will allow you to have great ownership over your tasks & great pride in knowing you are assisting in underpinning the entire professional team. You will work closely with our existing administration team to achieve this. We have great pride in the Company & our work & are looking for someone who shares the same values.
  
Benefits:

  • Award winning practice
  • Generous remuneration
  • Opportunity for Career Progression
  • Work predominately with high net worth clients

Duties:

  • Liaise with clients and third parties via phone and email to ensure all Client Queries are Completed by following up
  • Manage daily administrative duties for the team including, scanning, printing, filing, sorting mail and answering phones.
  • Assist with collecting, implementing, and following up on insurance applications
  • Ordering stationary, supplies, maintain order in the office/kitchen.
  • Supporting Advisors and Paraplanners where required

Skills and Experience:
  
To be successful in this role…

You will have:

  • A passion for client services and positive attitude to work
  • Highly organised approach to tasks and an ability to manage your time well
  • Expertise in the production of documents, spreadsheets, presentations, and mail merges
  • Excellent relationship management and administrative skills to assist our clients with various requests
  • An ability to think outside the square and constantly looks for better ways of doing things
  • A high level of energy and motivated to achieve growth and meet deadlines
  • A Professional Presentation with a motivated & ‘can do’ attitude essential
  • Attention to detail and accuracy – this is a must for the sophistication of our client base
  • Excellent communication skills, both written and verbal
  • A confident, yet friendly & mature manner
  • Ability to prioritise and work under pressure
  • Ability to work in a team environment and oversee our support team offshore

Please note only candidates that meet our client’s selection criteria will be contacted.

MAS10825/1.0-3900607

  • Attractive salary package 
  • Close Knit-team
  • Opportunity to work alongside the Director  

  
About the Employer
Our client is a privately owned business trading and marketing company based in Southeast Melbourne. They provide quality procurement solutions specialising in chemicals.
 
Over the years, they have grown organically with a list of clients that includes Local Manufacturers, Distributors and Multinational companies throughout Australasia, Europe, and South America.  
  
They strive through innovation, so they can continue to offer the best possible outcomes by providing quality solutions and customer satisfaction.
They are a small close-knit team with a fun vibrant environment located in beautiful offices based in the South-East of Melbourne.

About the Role:
Our client is seeking a highly experienced Executive / Personal Assistant to provide a high level of informed professional and personal support to the Director of the business. You will have access to confidential information, requiring absolute discretion at all times. 

The successful candidate will be responsible for supporting all aspects of the Director’s work and needs both business and personal.

You will have demonstrable experience of working at a similar level for a director for both business and personal needs. 

This role requires an individual who sets high standards for themselves, as well as an individual who thoroughly understands the requirements and implications of working for a director. 
  
Benefits:

  • Attractive remuneration package
  • Ability to make this role their own
  • Opportunity working directly alongside the Director

  
Duties:

  • Manage Director’s diary, assessing priority of appointments and managing emails
  • Manage and coordinate travel for both business and personal arrangements when required
  • Organise and attend meetings, prepare agendas, and document minutes as directed
  • Run personal errands as directed
  • Shipping documentation management
  • Spend time and become familiar with all aspects of the business and residence
  • Maintain all personal files at the highest level of confidence
  • Cover for the Supply & Sales Coordinator when required
  • All other duties as may reasonably be required by the Director

  
Skills and Experience:

  • Educated to degree level or equivalent
  • You will have demonstrable experience of working within a similar role at a senior level
  • Experience / knowledge of shipping documents at minimum is essential
  • International trade experience a bonus and preferable (dealing with local / offshore suppliers and clients as well as adapting to different cultures)
  • Previous experience as an Executive / Personal Assistant to a Director
  • Understand the requirements and implications of working for a director
  • Previous experience managing both personal / office requirements
  • Exceptional interpersonal and communication skills
  • Excellent attention to detail, with the ability to maintain a high level of accuracy
  • Demonstrate highest level of ethics and ability to always maintain confidentiality with all situations and documentation
  • Advanced skills and experience with Microsoft applications
  • Flexible and mature approach with the ability to work unsupervised

  
  
Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID:
MAS10825/1.0

NC10832/1.0-3905435

  

  • A leading and successful building restoration company
  • A business who believes in work flexibility
  • Career progression with ongoing training

  
About the Employer
Our client is a Building Restoration company who was formed in 2007 by two successful partners. They provide building solutions to insurance companies nationally, providing comprehensive range of services, tradespeople, and specialists who can undertake minor repairs, emergency works, commercial and residential repairs.
  
About the Role:
This role reports directly to the Operations Manager and will be responsible for providing administrative help and support to management. You will have strong attention to detail with the ability to work with different personalities within the trades business.
  
Benefits:

  • Join a young fun and vibrant team
  • Attractive salary package
  • A role that offers a flexible working environment
  • A role that has a high level of autonomy

Duties:

  • Entering job registrations onto the CRM within SLA requirements as well as updating as required
  • Customer liaison to gain further information for the team and to schedule in site attendance
  • Communicating to all parties involved
  • Reviewing and edit the site reports
  • Reporting / Site Documentation management
  • Accounts Receivable / Payable
  • General administration duties

Skills and Experience:

  • Administration and Support experience required
  • Strong attention to detail
  • Ability to communicate on all levels with builders, estimators, contractors and customers
  • CRM and Xero experience preferable however not essential
  • Highly organised with the ability to project manage
  • Experience with MS Office

  
Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID: NC10832/1.0

MAS10825/2.0-3904819

  • Attractive salary package 
  • Close Knit-team
  • Opportunity to work alongside the Director  

  
About the Employer
Our client is a privately owned business trading and marketing company based in Southeast Melbourne. They provide quality procurement solutions specialising in chemicals.
 
Over the years, they have grown organically with a list of clients that includes Local Manufacturers, Distributors and Multinational companies throughout Australasia, Europe, and South America.  
  
They strive through innovation, so they can continue to offer the best possible outcomes by providing quality solutions and customer satisfaction.
They are a small close-knit team with a fun vibrant environment located in beautiful offices based in the South-East of Melbourne.

About the Role:
Our client is seeking a highly experienced Executive / Personal Assistant to provide a high level of informed professional and personal support to the Director of the business. You will have access to confidential information, requiring absolute discretion at all times. 

The successful candidate will be responsible for supporting all aspects of the Director’s work and needs both business and personal.

You will have demonstrable experience of working at a similar level for a director for both business and personal needs. 

This role requires an individual who sets high standards for themselves, as well as an individual who thoroughly understands the requirements and implications of working for a director. 
  
Benefits:

  • Attractive remuneration package
  • Ability to make this role their own
  • Opportunity working directly alongside the Director

  
Duties:

  • Manage Director’s diary, assessing priority of appointments and managing emails
  • Manage and coordinate travel for both business and personal arrangements when required
  • Organise and attend meetings, prepare agendas, and document minutes as directed
  • Run personal errands as directed
  • Shipping documentation management (training provided)
  • Spend time and become familiar with all aspects of the business and residence
  • Maintain all personal files at the highest level of confidence
  • Cover for the Supply & Sales Coordinator when required
  • All other duties as may reasonably be required by the Director

  
Skills and Experience:

  • Educated to degree level or equivalent
  • You will have demonstrable experience of working within a similar role at a senior level
  • Experience / knowledge of shipping documents preferable 
  • International trade experience a bonus and preferable (dealing with local / offshore suppliers and clients as well as adapting to different cultures)
  • Previous experience as an Executive / Personal Assistant to a Director
  • Understand the requirements and implications of working for a director
  • Previous experience managing both personal / office requirements
  • Exceptional interpersonal and communication skills
  • Excellent attention to detail, with the ability to maintain a high level of accuracy
  • Demonstrate highest level of ethics and ability to always maintain confidentiality with all situations and documentation
  • Advanced skills and experience with Microsoft applications
  • Flexible and mature approach with the ability to work unsupervised

  
  
Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID:
MAS10825/2.0

NC10820/1.0-3900671

  • Supportive environment that encourages growth and professional development
  • Permanent Full Time Role|Mon-Fri
  • Utilise Administration skills in a varied role

About the Employer
Our client is a well-established and leading manufacturer and supplier of energy efficient, heat recovery equipment for the HVAC industry. Their focus is driven by connecting with people who appreciate healthy, fresh air in the places where they work, live, learn and play. This inspires their passion and commitment to integrate ideas into fresh air solutions reliably and economically.
  
About the Role
Due to continual growth an opportunity exists for this Administration Support role.  This is a varied role where you will be able to provide accounts support, sales support and administration reporting to the Finance Manager, this role will participate as a team so that the business production objectives are achieved as well as foster a culture whereby all employees work to the core values of the business whilst being part of a friendly and supportive team.
  
Benefits:

  • Join a team that values its employees, proven by a long-standing team
  • Great Team/Positive Company Culture
  • Multi -national Company with Offices Nationally
  • Work/Life Balance|Some flexibility with hours  

Duties:

  • Provide Accounts support such as processing invoices, data entry, updating despatch spreadsheets, collate AP invoices for end of month, send and follow up credit applications
  • Provide administration support to the Sales team
  • Maintenance of CRM System and ERP System 
  • Prepare and Send Quotes 
  • Sales Order Processing
  • Prepare Sales Folders for Engineering & Design Teams
  • Managing Sales Emails
  • Preparation of Technical Data 
  • Sales Reporting
  • After Sales Follow Up and Testimonials
  • Provide general administration support: arranging corporate travel, stationary purchasing, uniform purchasing, answering phones
  • Greeting Guests and Meeting Preparation 
  • Building & Office Maintenance

Skills and Experience:

  • Excellent Communication Skills with friendly approach
  • Highly Organised
  • Flexible and be able to work with the team to achieve goals
  • Business Administration Cert 3 will be highly regarded
  • Strong Computer Skills including Microsoft Suite
  • Previous use of ERP System or Salesforce highly regarded

  
Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID: NC10820/1.0

PR10642/3.0-3896447

  • Stable and experienced family run business
  • Honest, fair, clean/tidy and fun environment
  • Business in growth stage
  • Career opportunities to evolve within the business

About the Employer
Our client has almost 30 years’ experience creating innovative sign solutions for Australian businesses across the country.  A third-generation, family owned company, who value honesty and excellence in customer service.  A great company culture that is in a real growth stage of their business, requiring more hands on deck and allowing opportunities for career advancement.  A great time to get involved with a great team.
  
About the Role 
This business is going from strength to strength with work rolling in the door.  Based in Greater Western Sydney, this is a role for a Project Coordinator that ideally has hands on construction or practical building experience or sign industry experience.  

Someone that can manage all that is involved from production, to sub-contractors, to delivery on site – while ensuring that the customer has a seamless installation of a quality product, that exceeds expectations. 

A fabulous opportunity to join an established but growing business, that values your contribution and offers a great atmosphere to work within an easy going team of passionate individuals.
  
Benefits:

  • Onsite parking provided
  • Social and friendly team
  • Organised and forward thinking business
  • Career opportunities within the team  

Duties

  • Coordinate installation schedule with daily updates for all parties
  • Liaise with clients for scheduling installs
  • Manage sub-contractors to ensure schedules are met
  • Ensure database is accurate and up to date on a daily basis
  • Liaise with production team for product updates and timelines
  • Manage all daily correspondence for the install team
  • Provide and assist with reporting and quality control

  
Skills and Experience:

  • Previous experience working within the signage industry ideal OR construction/practical building experience – be a hands on type person
  • Project experience with production and installation ideal
  • A natural ability to communicate effectively across a diverse sector 
  • Problem solver and solution focused
  • Technically savvy, can use Microsoft Suite
  • A fun, can do, open and honest attitude
  • Reliable, good sense of humour with a great work ethic

  
Vaccination is required to work in this role
Please note only candidates that meet our client’s selection criteria will be contacted.
  

Job ID:
  
PR10642/2.0

JS10797/1.0-3899187

  • No Weekends
  • Training and Career Path
  • Growing Global Business  

About the Employer
Our client is a leading manufacturer and global distributor of water coolers designed for offices, factories, hospitals, hotels, schools, restaurants and other workplaces. Established in the early 1990’s this company has an enviable reputation in the industry for using years of knowledge, innovation and experience to deliver purified, great-tasting water in the safest and most sustainable way. 
  
About the Role:
You will provide day-to-day operational and administration support primarily focused on coordinating and scheduling of customer requests. The role involves multitasking to fulfil client expectations and deliver a high quality service. You will be someone who works well under pressure, and enjoys dealing with a diverse stakeholder group, including technicians, service managers, warehouse and customers. 
  
Benefits:

  • Future Career in Sales or Technical
  • Responsive Management Team
  • Supportive team culture
  • Stable Full time opportunity

Duties:

  • Daily coordination of field technicians and approved service agents
  • Receipt and review of invoices and paperwork from approved service agent
  • Effective monitoring and follow through each job to completion
  • Respond effectively to all client emergency service requirements
  • Liaising with warehouse and supplies in to organise materials for jobs
  • Adhere to Health and Safety requirements  

Skills and Experience:

  • Previous experience in a similar service coordination or customer service role
  • Ability to work with a wide range of stakeholders, e.g., technicians, the warehouse team
  • Exceptional interpersonal and communication skills
  • Ability to work as a part of a team with enthusiasm and initiative
  • Excellent organisation skills with attention to detail
  • Passion for customer service, with confidence and empathy
  • Adaptable and resilience towards a fast-paced environment
  • Computer experience & to learn new programs

Please note only candidates that meet our client’s selection criteria will be contacted.
  
Job ID: JS10797