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Office Coordinator / Personal Assistant

  • Stable business with role ownership and autonomy
  • Attractive salary package
  • Zero office politics – a collaborative team  

Established for over 15 years, our client is an innovative and leading group of architects and residential project managers. They specialise in custom design homes, major home renovations and extensions, duplexes, boarding houses, and multi-residential developments.
  
About the Role:
  
This crucial role is will be the key support for the General Manager, communicating with internal & external parties. Our client requires a highly organised, methodical & mature-minded administrator & office all-rounder, who enjoys a challenge, and thrives in a fast-paced & demanding environment.
  
What’s great about this role:

  • This role is deemed to have high importance as it’s a key factor in the success of the GM
  • Be part of a stable and supportive team
  • Mon-Friday 8am-4pm (Negotiable)

Duties:

  • Main point of contact between the GM, internal staff, and external clients
  • Diary and calendar management
  • Handling correspondence directed to the GM
  • Assistance with tender and project management administration
  • Assistance with document control and maintenance
  • Consultant and client liaison, both written & verbal
  • General office support, including adhoc admin duties, filing and archiving
  • Reception type duties, including first point of contact via phone and in person
  • Answering and directing all incoming calls
  • Sales team assistance, including appointment confirmations and database maintenance  

Skills and Experience:

  • At least 3 years of proven experience in a busy office environment, personal assistant experience preferable
  • The ability to multitask and prioritise
  • Excellent time management skills
  • Well-developed organisational skills
  • Professional discretion
  • Exceptional communication skills, both written and verbal
  • A keen eye for detail and the ability to forward think
  • A flexible and adaptive attitude
  • Intermediate to advanced Microsoft Office suite skills and knowledge, including Outlook, Word and Excel

How to apply:
  
All applications are to be submitted online – click APPLY.  We will be reviewing applications as they are received so apply today!  Please note only candidates that meet our client’s selection criteria will be contacted.
  
  
Job ID:
TS11099/1.0

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